Club Rules/Constitution
1. The Club
The Club shall be named Hebburn Town Juniors FC.
2. The Objectives and Aims
The objectives and aims of the Club are to provide a facility where young children can attend coaching sessions and play matches in an affiliated league.
3. Club Rules
These rules (the Club Rules) form a binding agreement between each Member of the Club.
4. Club Status
The Club shall have the status of an Affiliated Member Club of The Football Association, by virtue of affiliation to / membership of the Football Association.
The rules and regulations of the FA Ltd and Parent County Association and any League or Competition to which the Club is affiliated for the time being shall be deemed to be incorporated into the Club rules.
No alteration to the Club rules shall be effective without prior written approval by the Parent Association.
The Club will also abide by the Football Association Child Protection Policies and Procedures, Codes of Conduct and the Equal Opportunities and Anti-Discrimination Policy.
5. Club Membership
The Members of the Club shall be those persons listed in the Register of Members (the Membership Register), which shall be maintained by the Committee.
Any person wishing to be a Member must apply on the Membership Application Form and deliver it to the Club.
Election to Membership shall be at the sole discretion of the Club Committee.
Membership shall become effective upon an applicants name being entered into the Membership Register.
In the event of a Member's resignation or expulsion, his or her name shall be removed from the Membership Register.
The Football Association and Parent County Association (Durham) shall be given access to the Membership Register on demand.
6. Annual Membership Fee
An annual fee (to be reviewed annually)for all Members is payable by each Member, after successful application of Membership.
Fees shall not be repayable.
The Club Committee shall have the authority to levy further subscriptions from the Members as are reasonably necessary to fulfil the objectives of the Club.
7. Resignation and Expulsion
A Member shall cease to be a Member of the Club if, and from the date on which, he or she gives notice to the Club Committee of the resignation.
If a player misses three weeks subs then they are suspended from the Club and can't return to play until all the debt is cleared. If this happens more than three times in any one season the player is deregistered. (nobody should be taking a lend of the Club regarding subs that are due)
The Club Committee shall have the power to expel a Member when, in their opinion, it would NOT be in the interests of the Club for them to remain a Member.
There shall be no appeal procedures.
All difficulties with players or parents should be reported to the Committee and the best solution for all concerned will be found.
A Member who resigns or is expelled shall not be entitled to claim any, or a share of any of the Club property.
If a player leaves the Club the Committee needs to give permission for their return.
If a player is asked to leave the Club the Committee needs to give permission if they wish to return.
8. Club Committee
Each Club Officer and Club Committee Member shall hold office from the date of the appointment until the next AGM unless otherwise resolved at a Special General Meeting.
One person may hold no more than two positions of Club Officer at any one time.
The Club Committee shall be responsible for the management of all of the affairs of the Club.
Decisions of the Club Committee shall be made by a simple majority of those attending the Club Committee Meeting.
The Chairperson of the Club Committee Meeting shall have a casting vote in the event of a tie.
Meetings of the Club Committee shall be chaired by the Chairperson or in their absence, the Secretary.
The quorum for the transaction of business of the Club Committee shall be 7.
A Discipline Committee should be set up to look at discipline issues.(on a
as and when basis)
If anyone misses three Committee meetings in a row then they are no longer on the Committee and the Committee will co-op someone to keep the numbers right.
Decisions of the Club Committee of Meetings shall be entered in the Minute Book of the Club, to be maintained by the Club Secretary and Administration Assistant.
Any Member of the Club Committee may call a Meeting of the Club Committee by giving not less than 7 days notices to all members of the Club Committee.
The Club Committee shall hold not less than 6 meetings a year.
An outgoing Member of the Club Committee may be re-elected.
A Member proposed by and seconded by another of the remaining Club Committee Members and approved by a simple majority of the remaining Club Committee Members shall fill any vacancy on the Club Committee, which arises before the AGM.
Save as provided for in the Rules and Regulations of the FA and the County Association to which the Club is affiliated, the Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club rules.
9. Annual and Special General Meeting
An Annual General Meeting (AGM) shall be held in each year to:
i. Receive a report of the activities of the Club / League over the previous year
ii. Receive a report of the Club / League finances over the previous year
iii. Elect the Members of the Club / League Committee
iv. Consider any other business
Nominations for the election of Members as Club Officers or as Members of the Club Committee shall be made in writing by the proposer and seconder, both of who must be existing Members of the Club, to the Club Secretary no less than 21 days before the AGM.
Notice of any resolution to be proposed at the AGM shall be given in writing to the Club Secretary not less than 21 days before the Meeting.
A Special General Meeting (SGM) may be called at any time by the Committee and shall be called within 21 days of the receipt by the Club Secretary of a requisition in writing, signed by not less than 5 Members, stating the purpose for which the Meeting is required and the resolutions proposed.
Business at the SGM may be any business that may be transacted at an AGM.
The Secretary shall notify each Member by written notice of the date of a General Meeting, together with the resolutions to be proposed at least 14 days before the Meeting.
The quorum for a General Meeting shall be 7.
The Chairperson, or in their absence, the Club Secretary, shall take the Chair.
Each Member present shall have one vote and a simple majority shall pass resolutions.
In the event of an equality of votes, the Chairperson of the Meeting shall have a casting vote.
The Club Secretary, or in their absence, the Assistant Club Secretary, shall enter Minutes of General Meetings into the Minutes Book of the Club.
10. Club Team
At its first Meeting following each AGM, the Club Committee shall appoint a Club Manager, to be responsible for each of the Club's Football Teams.
The appointed Members shall be responsible for managing the affairs of the Team.
The appointed Members shall present to the Club Committee at its last Meeting prior to an AGM, a written report on the activities of the team.
Each team is responsible to contribute to fundraising, which shall be entered into Club funds and from this league fees will be paid.
No team should fundraise on their own for their own benefit, all fundraising should be organised through the Club for the benefit of all.
Dates, times and places for social events are to be arranged by the Social Events Committee member, teams wishing to arrange an event in the name of Hebburn Town must seek permission from the Committee.
No grant applications to be made by individual teams, all grant applications must be made by the Secretary of the Club.
Two tournaments will be subsidised by the Club, entry into others need to be paid for by the players and not taken from the subs.
Payment for all tournaments should be made by cheque through the Club Treasurer.
11. Club Finances
A bank account shall be opened and maintained in the name of the Club, which is Hebburn Town Juniors FC.
Designated account signatories shall be 3 members of the Club Committee, which one shall be the Treasurer.
No sum shall be drawn from the Club Account except by cheque signed by two designated signatories.
All monies payable to the Club shall be received by the Team Treasurer and paid to the Club Treasurer, and deposited in the Club Account.
This Account will be known as the "Central Fund".
If money is owed to the Club, repayment needs to be made to the Club by the due date. If no money is paid or no arrangement is made then the matter will be reported to the F.A. and the person suspended from the Club.
Two tournaments will be subsidised by the Club, entry into others need to be paid for by the players and not taken from the subs. Payment for all tournaments should be made by cheque through the Club Treasurer.
No team should fundraise on their own for their own benefit, all fundraising should be organised through the Club for the benefit of all.
No grant applications to be made by individual teams, all grant applications must be made by the Secretary of the Club.
Dates, times and places for social events are to be arranged by the Social Events Committee member, teams wishing to arrange an event in the name of Hebburn Town must seek permission from the Committee.
Accounts MUST be kept of ALL transactions, including receipts, subscriptions records, fundraising, raffles etc, which will be shown to the Management Committee every 6 months.
The income and assets of the Club (the Club Property) shall be applied only in the furtherance of the objects of the Club.
The Club Committee shall have the power to authorise the payment of remuneration and expenses to any Member of the Club and to any other person, for services rendered to the Club.
The Club shall prepare an annual Financial Statement in such form as shall be published by the FA from time to time.
The Club Property, other than the Club Account, shall be vested in not less than 2 and not more than 4 Custodians, one of whom shall be the Treasurer (the Custodians), who shall deal with the Club Property as directed by the decisions of the Club Committee and entry in the Minute Book shall be conclusive evidence of such a decision.
The Custodians shall be appointed by the Club in a General Meeting and shall hold office until death or resignation, unless removed by a resolution passed at a General Meeting.
12. Dissolution
A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarters of the members present.
The dissolution shall take effect from the date of the resolution and the Members of the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club.
Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred to the Parent Association, who shall determine how the assets shall be utilised for the benefit of the game.
Alternatively, such assets may be disposed of in such other manner as the Members of the Club, with the consent of the Parent Association, shall determine.
13. Parents Code of Conduct
If a parent or guardian is reported to Durham FA for dissent to a match official while watching a game or at any other time supporting the Club, the parent or guardian will be responsible for payment of the resulting fine.
Any parent or guardian who does not repay the fine in full to the Club will be banned from the Club.
14. Players Code of Conduct
If a player is reported to Durham FA for dissent to a match official, the player’s parent or guardian will be responsible for the payment of the resulting fine.
If the player’s parent or guardian fails to repay the fine in full to the Club, the player will be deregistered with the Club and League.